Terms of Service

1. Acceptance of Terms

By accessing and using the AI HR Workflow platform ("the Service"), you accept and agree to be bound by the terms and provision of this agreement. In addition, when using these particular services, you shall be subject to any posted guidelines or rules applicable to such services. Any participation in this service will constitute acceptance of this agreement. If you do not agree to abide by the above, please do not use this service.

2. Description of Service

AI HR Workflow provides a comprehensive human resources management system empowered by Artificial Intelligence. The platform includes tools for employee management, CV screening, applicant testing, interview evaluation, and usage tracking. We reserve the right to modify, suspend, or discontinue the Service with or without notice at any time.

3. AI-Assisted Decision Making

The Service utilizes Artificial Intelligence (AI) to assist in evaluating candidates and analyzing data. By using the Service, you acknowledge and agree that:

• AI evaluations are generated based on algorithms and models (such as Gemini and DeepSeek) and should be used as a supplementary tool, not as the sole basis for employment decisions.
• Final hiring, promotion, or termination decisions remain the strict responsibility of the human resource personnel and management.
• While we strive for accuracy, AI-generated content may occasionally contain inaccuracies or biases. Users are expected to review AI outputs critically.

4. User Responsibilities

As a user of the Service, you agree to:

• Provide accurate, current, and complete information as required by the platform.
• Maintain the confidentiality of your account credentials and bear responsibility for all activities under your account.
• Use the Service in compliance with all applicable local, state, national, and international laws, including employment and data privacy laws.
• Not use the Service to upload, transmit, or distribute any malicious code or inappropriate content.

5. Intellectual Property

The Service and its original content, features, and functionality are and will remain the exclusive property of AI HR Workflow and its licensors. The Service is protected by copyright, trademark, and other laws. Our trademarks and trade dress may not be used in connection with any product or service without our prior written consent.

6. Data Privacy and Audit Trails

Your use of the Service is also governed by our Privacy Policy. Please be aware that the platform actively logs user activities (Audit Trails) to maintain system integrity, security, and accountability. This includes tracking data modifications, logins, and AI token consumption.

7. Limitation of Liability

In no event shall AI HR Workflow, nor its directors, employees, partners, agents, suppliers, or affiliates, be liable for any indirect, incidental, special, consequential or punitive damages, including without limitation, loss of profits, data, use, goodwill, or other intangible losses, resulting from (i) your access to or use of or inability to access or use the Service; (ii) any conduct or content of any third party on the Service; (iii) any content obtained from the Service, particularly AI-generated recommendations; and (iv) unauthorized access, use or alteration of your transmissions or content.

8. Termination

We may terminate or suspend your account and bar access to the Service immediately, without prior notice or liability, under our sole discretion, for any reason whatsoever and without limitation, including but not limited to a breach of the Terms.

9. Contact Information

If you have any questions about these Terms, please contact the system administration team.